Privacy Policy

GDPR Privacy Policy
Last updated: Jan 2026

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Who We Are

Lanstefan Arts and Meet Us at Lanstefan are two sister projects founded and operated as sole trader initiatives, created to bring together likeminded individuals in celebration of folklore, the land, and holistic practices. We share infrastructure and data management systems with our partners: the Museum of Witchcraft and Magic and the Museum of British Folklore.

We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR). This policy explains how we collect, use, store, and safeguard your data when you interact with us.

 

Keeping Your Information Accurate

We rely on the information you provide to stay connected. If any of your personal details change, please let us know by emailing joinmeetat[@]gmail.com so we can keep your records accurate and up to date.

 

What We Collect

We collect personal data when you:

• Register on our website

• RSVP to or book an event

• Purchase a product or service

• Subscribe to our newsletter

• Respond to a survey or promotion

• Contact us with a question or support request

 

The information we may collect includes:

• Full name

• Email address

• Billing address

• Payment information

• Date of birth

• Location (e.g., PL15, Altarnun, etc.)

• How you found us

• Dietary or accessibility requirements

• Any other information you choose to provide

We may also receive personal information (such as names, emails, and dietary needs) through event partners or collaborators.

 

Children’s Data

We do not knowingly collect personal data from individuals under the age of 13 without parental consent. If you are under 16, please ensure you have permission from a parent or guardian before submitting personal information to us.

 

Special Category Data

From time to time, we may collect sensitive data (such as dietary requirements, accessibility needs, or relevant health information) to ensure your safety, comfort, and access during events. This information is only processed with your explicit consent or where necessary to protect your vital interests.

 

Why We Use Your Data

We process your personal data for the following lawful reasons:

• To perform a contract with you (e.g. event bookings, purchases)

• To comply with legal obligations

• With your consent (which you may withdraw at any time)

• For our legitimate interests, provided these do not override your rights

 

We use your data to:

• Provide and improve our events, services, and communications

• Process payments and manage bookings

• Respond to enquiries and provide support

• Evaluate audience engagement to support funding applications

• Support funding bids and partnership proposals

• Comply with our legal responsibilities

 

Cookies and Tracking

We currently do not use cookies or tracking technologies on our website. Should this change in the future, we will update this policy and provide full transparency.

 

Photography and Recordings

Events hosted by us may be photographed or recorded for promotional purposes. Where applicable, you will be informed in advance, and consent will be requested. You are always welcome to opt out by notifying the event organiser.

 

Data Retention

We keep your personal data only as long as needed to fulfil the purposes outlined in this policy, including any legal, accounting, or reporting requirements.

 

Data Security

We implement appropriate technical and organisational measures to protect your data against loss, misuse, or unauthorised access. Despite this, no digital system is entirely immune from risk.

In the event of a suspected personal data breach, we will notify affected individuals and the Information Commissioner’s Office (ICO) where required by law.

 

Your Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete information

• Request the erasure of your data

• Restrict or object to our processing

• Request the transfer of your data to another provider

• Withdraw your consent at any time

To exercise any of these rights, please contact us at joinmeetat[@]gmail.com.

 

Complaints

If you have concerns about how we manage your personal data, we would appreciate the chance to address them directly. Please email joinmeetat[@]gmail.com. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

 

Updates to This Policy

We may revise this privacy policy from time to time. Any significant updates will be posted here and, where appropriate, notified via email or our website.